Kids Party Checklist



2442 N 56th St Philadelphia, PA 19131 215.239.7545 tlcbounce.com


Planning a kids birthday party can be crazy and very stressful. We try to ease the process a little bit by providing you with simple tools to help. A checklist can make even the most intense planning experience a breeze!!


1 to 4 Months Before (Earlier the better!)
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Decide on a party theme (with your child if s/he is old enough). This is the fun part!
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Decide on number of guests and whom to invite.
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Decide on a venue. (tip: If you’re planning on an outdoor party, be sure to have a backup plan for rain.)
TLC BOUNCE INDOOR BACKUP
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 Set a date and time. (Check with VIP guests like grandparents to confirm.)
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Reserve the venue.
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Order invitations, if applicable.
TLC Bounce Invitations
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Rent equipment (tables, chairs, tent, etc.), inflatables, party games and entertainers


1 to 2 Months Before
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Send invitations. (tip: Make it easy on yourself and send e-vites!)
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Order food, if not making it yourself. Order cake, if you’re not baking your own.




2 to 3 Weeks Before
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Create a party Itinerary: include food, games and activities (ask your child what s/he would like to do), entertainment, playtime, and gifts.
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Plan and purchase favors, decorations, loot bags, game prizes, etc.
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Plan menu and make a grocery list.
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Take stock of the serving trays and utensils (e.g. cake stand) you’ll need, plus cutlery, napkins, plates, and cups, and make a shopping list.
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Arrange for help with set-up, clean-up, keeping food stocked, supervising games and activities, and keeping track of who-gave-what for thank-you notes.
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Order helium balloons. 
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Do around-the-house fix-it projects.
   
1 to 2 Weeks Before
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Follow up on RSVPs and firm up the guest list. 
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Prep make-ahead food, including baking and freezing cake layers or cupcakes (if making your own).
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Confirm rentals and reservations. 
      
2 to 3 Days Before
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Kid-proof the party area.
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Go grocery shopping.
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Prep loot bags, games and activities, and prizes.
    



The Day Before
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Clean and organize the party area.
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Set up food and cake display, gift area, activity stations, dining area, etc.
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Clear space for guests’ shoes and jackets.
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Buy last-minute items. 
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Decorate
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Cook and prep as much food as possible
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Defrost cake or cupcakes and other pre-made food.
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Chill beverages.
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Charge your camera battery.
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Practice manners and thank-yous with your child.













Party Day!
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Do last-minute food prep.
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Pick up cake and balloons.
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Decorate with balloons and other last-minute decorations; set out prizes and party favours.
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Frost and decorate cake or cupcakes. (tip: Put the candles in now so you’re ready to go.)
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Set out food and serving utensils. (Cover food until just before guests arrive)
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Relax and have fun!
       
The Day After
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Store items you’ll need for the next party (including your checklist).
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Write or help your child write thank-you notes.

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